Adopt Hyperautomation and cut down the Payroll Reconciliation time and cost by over 70%
Overview
The client is a leading medical university with over 1000 employees. They use globally recognized HCM solution to manage their payroll. However as part of their monthly payroll process, they were spending huge amount of manual efforts to reconcile their salary register with actual payroll before the payout happened.
Monthly Reconciliation time reduced from 50 person-hours to 10 minutes
Improved efficiency in payroll processing
Problem Statement
- Organization processed three Pay sets – Regular, Exit and Arrear payroll every month.
- After generating the corresponding salary register, they manually reconciled this consolidated register with detailed pay element values for every employee transaction and created a variance report.
- Objective is to have zero variance every month for every pay element.
- Any variance required detailed investigation as to whether the error is due to data or due to logic/configuration.
- This was a manual process and invariably it led to 2 resources working on this for minimum 2 days per pay set. This contributed to 6 person-days of overall manual reconciliation effort.
- This was a non-value-added task and required automatic reconciliation.
Solution Overview
- SMNext provided an end to end pay element to salary register reconciliation automation for this process using UiPath.
- Extracted information from various tables and various servers within a payroll system.
- Automated reconciliation between consolidated salary register with detailed pay element transactions and generation of variance report.
- Products that were used
- UiPath Studio for solution development.
- UiPath BOT for executing the extraction and reconciliation process.
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